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Sheepyard Flat – 9th Annual Victorian Gathering

Discussion in 'Victoria' started by Annual Vic Gathering, May 22, 2016.

  1. Sheepyard Flat – 9th Annual Victorian Gathering


    Channel 25 for camp and general communications


    Thursday 10th November 2016 to Monday 14th November 2016
    Some may arrive earlier and some may stay on longer.

    Please Click Here to Register your Attendance



    Sheepyard Flat is a large camping area situated on the Howqua River southeast of Mansfield. Entry to Sheepyard Flat is via Howqua Track off the main Mansfield Road and then onto Brocks Road.

    The campground has the Howqua River running along one side

    4 wheel driving tracks are numerous, and start pretty much as soon as you leave the campground in any direction. Easy access is available to many of the high country huts including Frys, Bluff and the iconic Craig’s Hut.

    When driving in the campsite area please stick to the marked tracks and travel slowly. There are lots of kids running around and it keeps dust down.

    Facilities and Services

    - Accessible to camper trailers, caravans and 4 wheel drive vehicles.
    - There are pit toilets in the area.
    - No dogs
    - Water is available for cleaning, showering, portable toilets etc from the Howqua River
    - There is no power at the campground.
    - Closest LP Gas, Diesel and Petrol is at Mansfield
    - Some local radio (AM and FM) is available
    - Depending on your phone service provider, some service may be available around camp.

    What you need to Bring

    - If you are going out on the drives, your own rated recovery equipment.
    - All camping equipment required.
    - All food and water for cooking and drinking.
    - UHF radio for communication while driving.
    - Anything else to be self sufficient for the duration of your stay.

    All rubbish must be taken out with you.
    Please do not dispose of metal containers, glass bottles or plastic in campfires.
    Remember, if you can carry it in, you can carry it out.
    We would also encourage picking up any rubbish you come across.

    Please do not dispose of any rubbish in the pit toilets as this leads to them being closed and unavailable





    Upon arrival, please make yourself known to one of the committee members. They won’t be hard to find, just ask around.

    Raffles etc

    A raffle will be held over the gathering with prizes drawn on Saturday evening around a central fire or location along with the trophy presentations. So far, the raffle prizes include the following,
    • Chriso100 (Chris) who runs his own Local Tyre Truck business has, in conjunction with Exclusive Tyre Distributors, secured a new set of 4 Mud Terrain tyres to be one of the great prizes in this years raffle. A huge thanks to Chris for arranging this and a shout out to everyone, if you are looking for anything tyre related, get in contact with Chris through the website

    Prizes (so far)
    • Pair of Spotlights from Fyrlyt
    • Set of mud tyres from Your Local Tyre Truck and Federal Tyres
    • A Top of Down Under prize pack including DVD series, stubby holders etc
    • A $500 voucher from Wholesale Automatics to be used either towards an Auto Transmission or for service of your current transmission.
    • A Stihl Chainsaw thanks to both Frankston and Berwick Stihl Shops
    • An Ultravision light bar valued at almost $500 from Matt at Going Off Road (GOR)
    • Lights to the value of approximately $400, an $89 light bar mount and a $42 number plate flip bracket from Uneek 4x4
    • 4WD Supplies have donated a Windbooster Throttle Control unit valued at $300
    • Pro4X4 have donated a Darche Biker Swag, Mean Mother Pocket Chainsaw and a Dobinsons Recovery Kit
    • NUTS4x4 are donating an OzTrail Swag Bag, an Outer Limits minus 10 degrees Sleeping Bag and an Oztrail Winch Strap Drying Bag

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    [​IMG] 6 - 16/28 Melverton Drive Hallam 03 9708 6615


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    Raffle tickets will be sold from about Tuesday or Wednesday onwards until the raffle is drawn on Saturday evening. Raffle tickets will be limited to those who attend the gathering, as some of the larger prizes and trophies can be expensive to send. It is also good to present them to someone at the time. Sorry if this upsets anyone, it is not the intention.

    Donations, Local Charities and Giving Back to the Local Area

    All money raised from raffles, the duck race and other events goes back into the local area. To date, we have donated over $4000 back into several local communities. A list is shown below. A huge thanks to everyone who has contributed with either donations or from buying raffle tickets, ducks, stubby holders, stickers and other 4x4 Earth gear. The local areas are thankful for the input we can provide into their communities. This is on top of the increased business we offer them with normally over 50 vehicles and in excess of 150 people.

    - Dargo CFA $250.00
    - Dargo Historical Society $200.00
    - Jamieson 150th Centenary Celebration Committee $490.00
    - Jamieson CFA $280.00
    - Dargo Bush Nursing Association $653.00
    - Rent of the Communications Tower in Dargo to provide TV reception $200.00
    - Rawson Wildlife Rescue Centre $650.00
    - Erica Kindergarten $780.00
    - Aberfeldy Tracks Project $680.00

    Donations from the 9th Victorian Annual Gathering at Sheepyard Flat 2016 will also be going back into the local area.
    This will be decided upon closer to the event.

    Sticker Competition

    A sticker competition has been run again this year. 14 entries have been submitted and these will be judged to determine a winner.
    The winning entry will have copies printed and available for sale at the gathering will all money raised again going to charity.
    The winning designer also receives a recognition and a prize
    Thanks to all those who entered this year.

    Sheepyard Flat Events - 2016

    - Several 4WD runs ranging from beginner and easy through intermediate to hard.
    - A Geocaching (Caching) challenge will take place over the duration of the gathering. The caches will be
    existing caches in the area and instructions will be posted here prior to the commencement of the trip.
    - A camp oven cook off will be taking place in the period leading up to the Saturday night
    - The 'Duck Race' will be back on Saturday evening at 5:00 PM bigger and better than ever.
    - There will be 100 ducks up for sale with all money going to a local charity.
    - Ducks will be made available for sale for $2.00 each from Saturday afternoon
    - Trophy presentations will take place on the Saturday evening.


    The trophies are all engraved with last years winners and the Duck Race 2016 trophy is ready for the big event.



    All kids will receive a 'show bag' containing things like a colouring book, coloured pencils, a lolly bag, bubble maker / mix and some other stuff.
    There will also be some kids activities occurring across the gathering

    Geocaching Challenge

    This year we are going back to a Geocaching Challenge after running a Navigation event lat year at O'Tooles.
    2016 Geocaching Instructions - Click Here

    To enter the Caching Competition, print the Entry Form linked below and return it to one of the Event Organisers before 4:00 PM on Saturday. Hard copy entry forms will also be available at Sheepyard from Tuesday PM onwards.

    Entry Form - Click Here


    There will be trophies for the following :
    1. Camp Oven Cook Off
    2. Duck Race Winner
    3. Geocaching Challenge Winner


    - Howqua River runs along the side of the camp and care needs to be taken with children.
    - There are old mining shafts in the area. Please be careful when walking through the bush.
    - The DEWLP has warned that camping under trees can be dangerous due to falling branches.

    Local Area Attractions and Places of Interest

    - Horse and Trail Rides in Merrijig
    - Merrijig Information - Tourism Victoria
    - Mansfield and Merrijig - Things to Do
    - Mount Buller and Mansfield Attractions
    - Mansfield Attractions
    - Mansfield Zoo

    Because the organised drives will be in groups, we request that everyone taking part read through the convoy procedures
    which can be accessed here Convoy Procedures
    Please do not leave any campfire unattended.
    Please do not drag logs with straps or chains through the campsite.

    Hints, Tips and Advice

    Please have a look at this list. It covers some general stuff, some changes to road rules and some warnings or cautions about the Sheepyard Flat campground and surrounding areas.

    Click Here for Hints, Tips and Advice

    Sheepyard 2016 Evacuation Procedure

    Daytrips and Drives

    The list below shows the daytrips and drives that have been arranged so far. If you are interested in leading a drive, please contact me. If you with to go on any of these trips, please make contact with the Trip Leader once you are at Sheepyard.

    Additional drives will be taking place, so not all are listed on the list below.


    Attendance and Registration
    Please Click Here to Register your Attendance

    Confirmed Attending (Registration Form Submitted)

    Attendee List.JPG

    Attached Files:

    Last edited by a moderator: Nov 3, 2016
    Kate0680, Davidman, Croozer and 2 others like this.
  2. Grey Ghost

    Grey Ghost 4x4 Earth Contributer

    We're in, of course!
  3. Croozer

    Croozer Well-Known Member

    Wont miss it for the world!
  4. Coxy

    Coxy 4x4 Earth Contributer

    We'll be there!
  5. billolga

    billolga 4x4 Earth Contributer

    Hells Bells! I have been home 1 hour from the NSW 1st Annual - You all know I will be there if I don't fall off my Perch.:cool:
    Of course the NSW Contingent will be working on a HARD way to get there.:D
    Last edited: May 23, 2016
    knot_gillty, bugsy, Hendo75 and 2 others like this.
  6. 80lover96gxl

    80lover96gxl Moderator

    Rego done.
    Looking forward to this one, cant wait. Love the Howqua area and sheepyard flat.
    Grey Ghost, mac_man_luke and bugsy like this.
  7. Hendo75

    Hendo75 Active Member

    Rego Done, Just back from NSW 1st Annual gathering and now can't wait for this one...
    Russman76 and bugsy like this.
  8. Chatty

    Chatty Well-Known Member

    Will have to wait to see what is happening with work - we might well be in NW West Oz or FNQ. Well definitely be in if we're close enough.
    Geoffb67, Grey Ghost and Coxy like this.
  9. mac_man_luke

    mac_man_luke Well-Known Member

    Registered :)

    Love that area and cant wait to take the cruiser to the high country (and hopefully make it home without a breakdown!!)
    Grey Ghost and 80lover96gxl like this.
  10. Blk120

    Blk120 Member

    We're in... Dale has to defend her cooking trophy... I'm just there to stoke the fire...

    Registration form done...
  11. Chriso100

    Chriso100 Active Member

    We are in again... Can't wait. Now the research for the winning cook off meal!
  12. Blk120

    Blk120 Member

    Not gunna happen Chris... Dale has been testing recipes since the day we gat back from the last one....
    Madlandy likes this.
  13. Grey Ghost

    Grey Ghost 4x4 Earth Contributer

    Looks like I'd better start organising a good trip or 2, now if someone could kindly tell me where to go again.....
    80lover96gxl likes this.
  14. Grey Ghost

    Grey Ghost 4x4 Earth Contributer

    I'll speak to the NSW boys and get you duct taped to your perch just to be sure Bill.
    Hendo75, 80lover96gxl and billolga like this.
  15. billolga

    billolga 4x4 Earth Contributer

    You mean like the movie "A Weekend at Bernie's"?:eek::D
    Last edited: May 23, 2016
  16. yobboford

    yobboford Active Member

    Now that I'm almost a Mexican (20k's north of the border) I guess I will have to come along again, I don't know if I will join the NSW crew as they head down or just make my own way, but we will be there.
    bugsy, Wang and billolga like this.
  17. 80lover96gxl

    80lover96gxl Moderator

    Will be keeping a keen eye on the NSW crew's developments, "good route " wise.;)
    Gavo, bugsy and mac_man_luke like this.
  18. richardlnsw

    richardlnsw Moderator

    Unfortunately I will not be attending the meet this year. :(:(:(:(:( I know you will all still have a great time. Hope the NSW crew can get a good route arranged!!
    bugsy and Wang like this.
  19. Grey Ghost

    Grey Ghost 4x4 Earth Contributer

    Not acceptable, unless you have a signed note from your wife of course!
    richardlnsw likes this.
  20. richardlnsw

    richardlnsw Moderator

    Yeh I was going to bring her down but teenage daughters have got in the way of that happening :(:(:(:(:(

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